Submit quarterly reports

All employers must electronically submit Quarterly Wage and Hour Reports (QWHRs) to the FAMLI Division. Employers who participate in a private plan must also meet this requirement. This page will help you understand what information is needed for the QWHR, how and when to submit them, and how FAMLI will use them.

How FAMLI uses QWHR information

FAMLI uses the information provided in these reports as the basis for determining employee eligibility and benefit amounts based on the number of hours they work.

If you participate in the State Plan, FAMLI also uses these reports to:

• Calculate your quarterly contribution amounts
• Determine your payroll size and eligibility for a lower contribution rate

Small employers are still required to submit QWHRs. 

FAMLI uses these reports to determine if an employer is eligible for a small employer designation.

Reporting periods and due dates

QWHRs are due by the end of the month following the most recent calendar quarter.

Q1 (Jan 1 - March 31) due date: April 30

Q2 (April 1 - June 30) due date: July 31

Q3 (July 1 - September 30) due date: October 31

Q4 (October 1 - December 31) due date: January 31

Your contribution payment and QWHR are due on the same day

This means that, if you wait until the due date to submit this report, you will need to submit your contribution payment on the same day.

Filing the report as soon as possible after the end of a quarter gives you time between filing and payment.

For example:

• You file your Quarterly Wage and Hours Report for Q1 (Jan 1 - March 31) on April 15.
• Immediately after submission, the system calculates and displays the contribution amount due.
• You have until April 30 to make your payment.

Contributions must be paid on or before the quarterly due date to avoid penalties and interest. If the due date falls on a Saturday, Sunday, or legal holiday, payment will be considered timely if received on the next business day.

Get more details on how FAMLI calculates contribution amounts and how to make payments.

Information required in each QWHR 

Read the QWHR File Guide to help you understand more about the file specifications and submission process.

This the information you’ll need for your QWHR:

Employer information

• Reporting period quarter
• Reporting period year
• Employer name
• Federal EIN
• Total employee headcount (optional)

Employee information

• Employee full name
• SSN or ITIN
• Employee gross wages and employee wages subject to FAMLI contributions
• Employee subject to FICA withholding (whether the employee’s position is subject to FICA taxes)
• Employee withholding amount (total FAMLI contributions withheld from the employee during the reporting period)
• Employee hours worked during the reporting period
• Job title
• SOC Code (The Standard Occupational Classification code for the employee) (optional)
• Final Report (If this file is the last QWHR the employer plans to submit to FAMLI because they are ceasing operations.) (optional)

Other information

• Your QWHR should indicate zero wages if the employer has no wages to report this period, and expects to have MD wages to report in the future.
• If you need to make changes to your QWHR, include an Amendment reason (numeric reason code for adjustment to employee wages) in your QWHR. Find the Amendment code in the QWHR File Guide.

There are three ways to submit your QWHR

All of the QWHR submission options require you to log in to your FAMLI account to complete the task.

Option 1: CSV File upload

Employers can create a CSV file that includes the required hours, wage, and related data for all employees, and upload the file. You can also download the Sample QWHR template to help you avoid typos.

Option 2: Manual entry

Employers can log into their FAMLI account and use the manual reporting form option to input data one-by-one for each employee.

Option 3: SFTP (Secure-File Transfer Protocol)

This option is for large employers and TPAs. It is a technical pathway that enables automated submissions of QWHR CSV files.